Carrières

Functional Responsibilities:

• Assist in the administration and coordination of various department-related activities such as setting up appointments, arranging travel schedules, making reservations, coordinating equipment and catering needs, preparing meeting notices, and recording the minutes of meetings.
• Assist in preparing, editing, and formatting material.
• Process invoices and claims or other budget documents.
• Enter data into spreadsheets and/or databases for reporting purposes.
• Support receptionists in their duties.
• Keep an inventory, maintain and assist with the trial and evaluation of office equipment and supplies.
• Maintain an efficient and effective database and filing system.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities:

• Meet with client in custody/detention to provide information regarding available services, help complete intake forms, and prepare correctional release plan.
• Work with the Psychologist to obtain or receive written report of psychological assessment or case plan of clientele.
• Monitor and coordinate the progress of files/cases to ensure the timely completion of required outcomes and performance.
• Attend all relevant court hearings, including probation hearings.
• Provide programming insight to the Specialist in Detention Environment to ensure that the reintegration and rehabilitation process starts before release.
• Contribute to the development of a strategic approach for the community, ensuring maximum impact of activities by actively participating in the design, planning and monitoring of activities and mechanisms.

Interaction/Communication Responsibilities:

• Participate in the development and evolution of the community’s approach in rehabilitation and recovery issues, designing and supporting the implementation of policy and program changes in collaboration with community justice panels/committees and Community Justice Officers.
• Provide advice to the community on issues related to the overall implementation of reintegration programs and coordinate with probation officers.
• Act as a front-line resource for community and family members to ensure full reintegration of clients within the community.
• Develop partnerships with health services and other support groups as well as employment agencies/community employers to support clients in their reintegration process.
• Act as mediator and engage in conflict resolution.

Administrative Responsibilities:

• Prepare and maintain confidential client information including family and community assessment reports, monthly plan of care reports, case notes and discharge reports.
• Populate and maintain up-to-date databases with client information and information regarding services provided.

Reporting Responsibilities:

• Provide quarterly reports to the Manager of Correctional Services on cases under management.
• Report to the Manager any deficiencies or abuses in government services to or treatment of clients.
• Participate in Gladue report writing training.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities:

• Open, date, stamp and distribute incoming correspondence. Mail checks and other documents.
• Maintain and operate all printers/scanners/fax machines within Finance dept. Change cartridges and place orders when supply is low.
• Photocopy invoices and other types of information.
• Obtain signatures from signatories for checks and bank transfers.
• Maintain vendor files & file accounting correspondence and payments.
• Analyze statements and request copies of outstanding invoices.

Other Responsibilities:

• Perform data entry of accounts payable (verification of suppliers’ invoices, matching with purchase orders, sort, code and preparation of payments to suppliers and correspondence) when needed.
• Process travel claims when requested.
• Pay cell guards on time sheets when requested.
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities:

• Provide individualized employment counselling services using the Client Service Delivery Model to assess their employability need and clarify their career goal.
• Facilitate client’s integration to the Labour Market.
• Promote and collaborate with local and regional resources to help clients reach their career goal and employment objectives.
• Refer clients to employment or training opportunities.
• Explain benefits, programs and services to potential recipients. Stay up-to date on information related to federal and provincial services.
• Assist recipients and clients with the application process to apply to ASD programs and services.
• Conduct, when requested, project monitoring and ensure compliance with ASD policies and procedures, in the respective community.
• Stay informed on ASD Programs and Services.

Interaction/Communication Responsibilities:

• Create and maintain a Job Postings Board in the office.
• Promote local and regional employment opportunities via local media.
• Co-facilitate workshops with the Senior Employment Counsellor on work search techniques such as resume writing and on employment counselling, in their respective community.
• Promote and facilitate employment opportunities in the community by developing and maintaining a referral network and providing information to local and regional partners (Cree School Board, Health Board, local employers, etc.).
• Be the liaison to the Employment Integration Counsellor with the community.
• Maintain a collaborative approach with ASD team.
• Participate in the development of regional and local Career Fairs and other promotional events.
• Set up information booths at local assemblies, promoting ASD programs and services and training opportunities.
• Visit, on an ongoing basis, local schools, Band Council, Youth Council and other entities to promote awareness of ASD’s programs and services.
• Participate in local Committees related to employment and training.

Administrative Responsibilities:

• Support clients and sponsors to complete the documentation to apply in a program.
• Keep individual client’s files up to date. Collect all relevant information on client’s professional and educational background.
• Input and maintain data on employment and training in the Cree Nation Government Information system, on a daily basis.
• Update Client Database Files with each intervention, to review and adjust the Client Action Plan, and ensure that the clients stay up to date.
• Communicate to clients a wide range of labour market information.
• Enter all services provided in the Client Database.
• Participate in the Labour Market Survey by collecting information and keeping the information updated in the database.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities:

• Maintain the Deputy Executive Director’s agenda and ensure follow-up by reviewing, redirecting, processing and facilitating incoming and outgoing correspondence and paperwork to provide prompt and appropriate action with respect to inquiries, concerns and issues.
• Answer and/or coordinate responses to all administrative inquiries received for and from the Director.
• Prepare, input, edit, format and proofread material which can necessitate research, compilation and data analysis.
• Assist the Deputy Executive Director with budgetary controls of department.
• Process invoices and complete expense reports or other budget documents.
• Verify expense reports are within budget and that proper authorizations are met.
• Enter data into spreadsheets and/or databases for reporting purposes.
• Establish procedures and guidelines to ensure an efficient delivery of the office activities.
• Review operating practices and administrative procedures to determine whether improvements can be made in areas such as workflow and reporting procedures.
• Maintain an efficient and effective database and filing system

Reporting Responsibilities:

• Participate in the preparation of department-related reports.

Managerial Responsibilities:

• Supervise and lead direct reports.
• In conjunction with the Deputy Executive Director, assist with development of team and individual objectives and ensure that performance is aligned with team and individual objectives.
• Identify training needs, recommend solutions, and support training and development.
• Conduct periodic performance evaluations for direct reports.
• Promote on-going, effective and open communication with employees. Keep staff members informed of decisions that impact them and/or their department.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities:

• Manage the receiving and uploading of project payment forms, to collaborate and coordinate with employees, suppliers and the Finance department.
• Screen, review and redirect incoming and outgoing correspondence to provide prompt and appropriate action with respect to inquiries, concerns and issues.
• Assist and coordinate department-related activities such as scheduling appointments, coordinating equipment and refreshments, preparing meeting notices and recording meeting minutes.
• Answer calls in a prompt, courteous and professional manner; greet visitors and direct them to the appropriate person or waiting area.
• Perform tasks such as typing, formatting documents, scanning, entering data and filing.
• Maintain office addresses and contact lists.
• Order office supplies and promotional materials for ASD offices when required.
• Assist in making travel arrangements and accommodations.
• Ensure that public areas are properly maintained and accessible at regular and after office hours.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities:

• Oversee the operations of the Eeyou Planning Commission (EPC), ensuring that it functions effectively and fulfills its land use planning mandate
• Manage the CNG Land Use Planning unit, who also serve as the EPC Secretariate staff team
• Oversee the development and drafting of the EPC’s Regional Master Plan (for category II lands)
• Oversee data collection collaborations, data sharing agreements, and internal data management policies and procedures
• Collaborate with Cree leadership, negotiators, and the Government of Québec to advise, explore, and negotiate additional lands planning powers and responsibilities for the Cree Nation on category II lands, in relation to the implementation of the Cree-Québec Governance Agreement (2012)
• Explore options and provide recommendations for Cree Nation planning and management of non-Cree recreational leases and permits on category II lands
• Collaborate with the Government of Québec on Participation Tables and Technical Committees for the development and updating of the Public Land Use Plans (PATPs) for both the Eeyou Istchee-James Bay and the Kativik Administrative Regions
• Oversee collaboration with the Eeyou Istchee-James Bay Regional Government (EIJBRG) in harmonizing the regional land use planning vision and approach for category II and III lands
• Work with local level Cree First Nation Governments to explore measures for harmonizing land use plans for category I and II lands
• Oversee the collaborative work with the Eeyou Marine Region Planning Commission, to harmonize the land use planning vision and approach for the marine region with that of the EPC for category II lands
• Oversee the administration and processing of CNG Entry and Access Permits for the Eeyou Marine Region, as required in the Eeyou Marine Region Land Claims Agreement (2010)
• Oversee the collaborative work with the Kativik Regional Government, Makivvik, the Naskapi Nation, and the northern Cree First Nations to address Cree interests in the Master Plan for Land Use for the Kativik Region, and in the related bylaw that enables it
• Manage service contracts with external consultants
• Oversee collaborative initiatives with external researchers

Reporting Responsibilities:

• Deliver complex planning, research and policy projects with minimal direction, while balancing political, community and other stakeholder interests.

Managerial Responsibilities:

• Supervise and lead direct reports.
• In conjunction with the Director, assist with development of team and individual objectives and ensure that performance is aligned with team and individual objectives.
• Identify training needs, recommend solutions, and support training and development.
• Conduct periodic performance evaluations for direct reports.
• Promote ongoing, effective and open communication with employees. Keep staff members informed of decisions that impact them and/or their department.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities:

• Meet with client in custody/detention to provide information regarding available services, help complete intake forms, and prepare correctional release plan. 
• Monitor and coordinate the progress of files/cases to ensure the timely completion of required outcomes and performance.
• Attend all relevant court hearings, including probation hearings.
• Provide support and services to offenders being released from custody including one-on-one mentorship, assistance with job search, assistance with obtaining necessary services outlined in case plan such as addictions treatment, anger management, education support, and referrals to other specialized service providers, among other things.
• Contribute insights into case plan of individual clientele.
• Provide programming insight to the Specialist in Detention Environment to ensure that the reintegration and rehabilitation process starts before release.
• Provide support to clients in halfway houses and transitional programs.

Interaction/Communication Responsibilities:

• Liaise with other criminal justice professionals assigned to offender such as Probations Officer, Community Reintegration Officer and Corrections Liaison Officer. 

Administrative Responsibilities:

• Populate and maintain up-to-date databases with client information and information regarding services provided.
• Prepare and maintain confidential client information including family and community assessment reports, monthly plan of care reports, case notes and discharge reports.

Reporting Responsibilities:

• Work with the Psychologist to obtain or receive written report of psychological assessment or case plan of clientele.
• Provide quarterly reports to the Manager of Correctional Services on cases under management.
• Report to the Manager of Corrections Services any deficiencies or abuses in government services to or treatment of clients.

Other Responsibilities:

• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.