Carrières

Functional Responsibilities
• Train and advise system users and/or Officers on the proceedings.
• Train and advise system users and/or Officers on the Centre de renseignements policiers du Québec Databases and on the BeeOn software.
• Punctually support users by going on the spot and declassifying and photocopying files that have to be transmitted according to the Loi sur l’accès aux documents des organismes publics et sur la protection des renseignements personnels or for a communication of personal data to other public organizations.
• Realize quality controls and signal any flaw in the CRPQ security policies.
• Review system usage when complaints of system abuse occur (ex. unauthorized searches) and escalate issues to the Controller as they are discovered.
• Apply the policies and the directives regarding the management of documents and archives including Act B-1.2 respecting Bibliothèque et Archives nationales du Québec.
• Receive the files from detachments, check their content to ensure their integrity, classify the files, record the documents and temporarily stock the files.
• Input data in the databases containing the active, semi-active and inactive data files, by entering the boxes’ numbers and by signalling the active or semi-active files that have to be lent and the inactive files that need to be stock.
• Prepare file boxes based on the disposition lists by filtering the documents that should not be destroyed, removing the files concerning a “human death” and those identified as historical, and by collaborating to sampling of files according to the law in force.
• Attend file destructions and verify that the legislative framework has been respected during the files’ destruction or their deposit.
• Participate in the displacement of the semi-active and inactive files according to the calendar of preservation.
• Answer the requests of information by the users.

Administrative Responsibilities
• Implement and maintain the management documents system.
• Carry out integrated management solutions of documents and participate in the management of electronic documents including active, semi-active, inactive or closed files.
• Propose, for every stage of the document’s life cycle, solutions regarding document classification and proceedings.
• Maintain an up-to-date calendar for the conservation of the administrative documents and suggest modifications to the calendar of preservation and to the plan of classification.
• Implement and communicate up-to-date document management policies and guidelines.
• Review and adapt the classification plan of all files.

Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility including keeping current on best practices in the management of documents, including norms, laws and techniques.
• Perform other duties as required.

Functional Responsibilities
• Ensure availability of the Alternative Suspension Program and ensure its proper functioning for the service site.
• Hold individual and group interventions with secondary school students, run workshop sessions, support participants in their schoolwork, draft reports and assessments.
• Provide general security in service sites and ensure smooth functioning of each day/activity.
• Work closely with local organizations working with teens, especially in summer months.
• Assist in developing effective prevention programs based on the participants’ needs.

Interaction/Communication Responsibilities
• Regularly communicate with participants’ parent(s)/guardians and school administrators regarding child’s progress or issues as the case may be.
• Promote within communities the value of Alternative Suspension Program and intervention with high-risk youth by organizing activities during special community events.
• Establish contact with schools, community entities and other organizations to promote and advertise programs model.

Administrative Responsibilities
• Keep files on youth referred to the Alternative Suspension Program and document outcomes.
• Provide quarterly reports to the Coordinator on activities and programs delivered.
• Maintain and populate regularly the program database.

Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities
• Keep up-to-date case files on each special needs child receiving services through the Childcare operations including diagnosis, intervention plans, designated resource professionals and other relevant information.
• Assist in finding and/or developing learning activities specific to each special needs child with the Educators.
• Assist Special Needs Educators and parents in detecting children with special needs using screening procedures.
• Provide continued assistance and support to Special Needs Educators and parents by ensuring regular visits and weekly telephone communications.
• Request and obtain intervention in cases from Cree Health Board professionals including diagnostic reports and intervention plans for children with special needs, in collaboration with the Directors of Childcare Centres.
• Provide support for children’s and families’ during the process of referral to local and regional health and educational professionals and services.
• Ensure confidentiality of information collected and oversee the sharing of information as per established protocols.
• Participate in all appropriate training sessions and meetings as budgets permit.

Interaction/Communication Responsibilities
• Participate in developing and facilitating community prevention/promotion programs and campaigns on issues such as fetal alcohol spectrum disorder, addictions, smoking, etc.
• Encourage networking and communications with other resources involved with the child, such as the Clinic, Head Start Educator and Teachers in order to harmonize intervention approaches regarding the child.
• Organize training programs and regular conference calls for Special Needs Educators.

Administrative Responsibilities
• Coordinate the purchase of specialized equipment on behalf of Childcare Centres.
• Support the Special Needs Educators in maintaining professional children’s files, with particular attention to Ministry forms and reports required to obtain grants for children with disabilities.

Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities
• Monitor status of overall department budget and Manager budgets as well as grants/contributions budgets, to ensure full use of budgeted monies.
• Provide processes and tools to the financial program officers to track and monitor departmental financial expenditures.
• Prepare financial summaries to the Director in respect to expenditures for approval.
• Develop and implement, in collaboration with the Treasurer and the Director of ASD, financial and administrative policies, systems and procedures for the department.
• Prepare budgets and allocate funds for all sectors of the department’s activities.
• Participate in establishing financial controls and budgetary constraints.
• Evaluate the financial reporting system, accounting procedures and all other financial activities in order to make recommendations for changing procedures, operating systems, budgets and other financial control functions of managers.
• Recommend in collaboration with the Director of ASD, payments/disbursements of account/funds.
• Produce cash-flow charts for forecasted expenditures on government funds.

Interaction/Communication Responsibilities
• Provide the Director with advice and briefing notes on financial matters.
• Participate in the department’s internal management and review committees.
• Support the ASD Department in negotiations with respect to all financial aspects.
• Inform and advise the Director on operations related to local programs and services.

Administrative Responsibilities
• Populate the financial databases for invoices, purchase orders, and funds.
• Ensure that the database is maintained and updated in order to provide prompt monthly reporting to the Finance department.
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• Ensure compliance with funding programs by maintaining the database and well-referenced files according to the agreement requirements.
• Assist and cooperate with the Finance department on the internal audit of funding programs.

Reporting Responsibilities
• Prepare and coordinate monthly, quarterly and annual financial reports, statements, estimates and summaries to orient the department’s objectives and formulate related policies.
• Present financial reports and summaries to department-affiliated committees on boards.

Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities
• Update and maintain the information in databases such as the Business Directory, Cree JBNQA Beneficiary Registration System and Project Management.
• Assist the department with general inquiries regarding funding objectives, criteria and other related information.
• Assist in releasing information to attract public attention for all aspects of the Department.
• Enter information in departmental databases for all files related to the business and ensure they are properly classified.
• Keep statistical data of members residing on and off communities.
• Update all reinstatement files and verify missing information.

Interaction/Communication Responsibilities
• Collaborate with the Communications team on the oversight of content on websites and social media platforms related to the GCC(EI)/Cree Nation Government.
• Expand the promotional assets of the department with photos, pamphlets, posters, and success stories.
• Advertise services, programs, and announcement, internally and externally, through publicity materials.
• Promote and maintain the department via social media and the Cree Nation Government Website.
• Maintain and update the demographic list of the Cree Beneficiary population working in collaboration with the Cree communities.
• Contact different partners and information sources to compile information.
• Provide assistance and training to local membership clerks and returning officers concerning status issues and elections by-laws and proceedings.
• Document all external communications for the DCI.

Functional Responsibilities:
• Lead and mentor the IT Technical Team.
• Communicate and adhere to new procedures, policies and goals.
• Monitor queues and assist with daily goals and conduct quality control to reduce errors to improve procedures.
• Establish, recommend and implement policies to ensure quality, timely and efficient design of customer-oriented services.
• Handle escalated issues from users.
• Provide technical user-support.
• Oversee ticket system operation and maintenance.
• Implement, maintain and oversee technical support tools, such as the ticketing and monitoring tool, remote access software and security password managers.

Managerial Responsibilities
• Supervise and lead direct reports.
• Assist with the development of team objectives, as well as individual objectives for direct reports by ensuring that performance is aligned with those objectives. Ensure that supervisors within the team are establishing objectives that are in alignment with departmental objectives, in collaboration with the Senior Manager of IT.
• Identify training needs, recommend solutions, and support training and development.
• Conduct periodic performance evaluations for direct reports and assist supervisors through formal performance evaluations and regular one-on-one meetings.
• Promote ongoing, effective and open communication with employees. Keep staff members informed of decisions that impact them and/or their department.

Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.

Functional Responsibilities
• Monitor the Child and Family Services offered by the Childcare Centres and ensure that they operate efficiently within the specifications of the Cree Nation Government and of the provincial Act Respecting Childcare Centres and Childcare Services.
• Participate in the implementation of standards for the provision of quality educational services within each of the programs in place throughout all Childcare Centres, in collaboration with the CFS Department team.
• Liaise with the other employees of the CFS Department and the Director to ensure a proper flow of information leading to the best quality services possible for children and parents using local Childcare Centres.
• Ensure that the background inquiries procedure is applied by local Childcare Centres.
• Prepare Childcare Centres for inspection of their programs and services, ensuring conformity with the MF policies and work procedures including the proper maintenance and security of employee files, and ensuring compliance with regulations concerning the health and safety of children attending the centres in direct collaboration with the Regional Inspection Officer.
• Assess and analyze compliance issues in the Childcare Centres, including identifying consequences of non-compliance and developing remedial action plans for Childcare Centres to follow.
• Follow up with Childcare Centres on remedial action plans and ensure that recommendations are followed.
• Ensure that the Cree Nation Government/MF policies and guidelines for handling complaints are followed and ensure follow-ups as required.
• Participate in the hiring and evaluation of Directors in collaboration with the Boards.

Interaction/Communication Responsibilities
• Inform and guide the Boards of Directors with respect to their roles and responsibilities.
• Provide professional and technical support and expertise to the Directors and Coordinators of Cree Childcare Centres as well as to the Boards of Directors regarding the full range of their activities.

• Provide advice and guidance to Directors and Coordinators in applying policies and procedures with respect to the selection, orientation, development and evaluation of personnel.
• Carry out all visits to the communities that are under her/his responsibility.
• Participate and act as a regional resource person in general assemblies of local Childcare Centres, including preparing all documents ahead of the general assemblies and subsequently updating bylaws according to conclusions.
• Ensure liaison, information and representation services on behalf of the Department with all the local Childcare Centres.
• Ensure liaison with local resources involved in the delivery of services to children.

Other Responsibilities
• Maintain up-to-date knowledge and skills in area(s) of responsibility.
• Perform other duties as required.