Issued: June 15 , 2018
Call For Tenders – 2018-T15
EEPF Radio Communication System – Project Manager
This call for tenders is for project management services for the EEPF Radio Communications Project in accordance with the attached Information and Instructions to Bidders.
Tenders must be received by June 28, 2018 at 11 AM. Sealed tenders can be hand-delivered or couriered to the following address with the envelope addressed as follows:
“Tender 2018-T15 EEPF Radio Communications Project”
Cree Nation Government Department of Capital Works and Services (CWSD)
270 Prince, Suite 202
Tenders will be opened and reviewed by the selection committee, at the Capital Works and Services’ office located at 270 Prince, Montreal, Quebec immediately following the tender closing time.
Cree Nation Government reserves its right to reject any and all tenders at its sole discretion. Cree Nation Government is not obliged to accept the lowest priced tender, nor is Cree Nation Government obliged to accept any tender at all.
2. Information and Instructions for Bidders
1.1. Cree Nation Government, through the present call for tenders, is soliciting offers (“Tenders”) from interested bidders (the “Bidders”) to purchase the services set out in Schedule A of the present Information and Instruction to Bidders.
1.2. Any questions in relation to this call for tenders must be submitted in writing to Mr. Martin Desgagne, Interim Director of the Capital Works and Services Department, via email to email@example.com.
1.3. The question period for this call for tenders closes on June 25, 2018 and any questions received after that date shall not be answered.
1.4. Cree Nation Government will endeavour to issue an addendum, if required, or otherwise to answer any questions in writing to all Bidders simultaneously. All addenda will be posted on the système électronique d’appel d’offres du gouvernement du Québec (“SEAO”) via www.seao.ca. Bidders must acknowledge receipt of any addendum by including in their Tender submission a list of all posted addenda.
1.5. All Tenders must be in writing and must be delivered by hand, by registered mail or by pre-paid courier to Cree Nation Government in a sealed envelope and must be received by the Cree Nation Government prior to 11 am on June 28, 2018 (the “Closing Time”). Verbal Tenders shall not be considered.
1.6. Bidders must submit one (1) original and two (2) copies of their Tender. Bidders must also submit one (1) digital copy of their Tender on a USB key, to be included in the sealed envelope.
1.7. Along with other documentation requested in this call for tenders, each Bidder must complete the “Bidder’s Response Form”, attached hereto as Schedule B, and return this document to Cree Nation Government with their Tender by the Closing Time.
1.8. The Tender envelope must clearly indicate the name and coordinates of the Bidder, and be addressed as set out in the Notice of Tender.
1.9. Cree Nation Government shall not accept responsibility for any partially transmitted or otherwise incomplete Tender. The Bidder must ensure that its Tender, including all required documentation, has been received by Cree Nation Government by the Closing Time.
1.10. Cree Nation Government shall not be responsible or liable for any direct or indirect costs incurred by the Bidders in the preparation of a Tender.
1.11. Tenders received by Cree Nation Government after the Closing Time will be returned unopened to the Bidder, provided that a return address is indicated on the sealed envelope, failing which the Tender will be destroyed without being opened.
1.12. Tenders, as well as all related documents and communications, shall be in English.
1.13. Cree Nation Government reserves its right to reject, at its sole discretion, any or all Tenders or any part of any Tender at any time. Tenders that contain qualifying conditions, that lack a document or information that Cree Nation Government deems to be essential, or that otherwise fail to comply substantively with this call for tenders shall be automatically disqualified and rejected.
1.14. Unless otherwise prescribed in the present Information and Instructions to Bidders, the bid price of any Tender shall be a total, all-inclusive, fixed sum amount. The price shall not include Provincial Sales Tax and Goods and Services Tax.
1.15. Bidders shall not, at any time prior to the issuance of the Notice of Award, communicate or attempt to communicate, directly or indirectly, with any other employees or representatives of Cree Nation Government in relation to this call for tenders, other than in accordance with subsection 1.2.
1.16. The bids shall be valid for a period of 45 days.